Skip to Content

Rental Applications: 5 Tips to Stand Out and Get Approved

Woman gathering documents, prospective renter perfecting rental application. Standing out as a potential tenant is important to secure your ideal rental house in the current competitive rental market. Landlords and property managers likely have numerous applications from eager renters, so being outstanding shows your commitment and sincerity.

A robust approach emphasizes your qualifications and wins over the confidence of those making the final call. To attract attention, utilize effective tactics when filling out your application, such as thorough research, a solid rental history, proof of monetary stability, and a professional demeanor.

By showing trustworthiness, responsible handling of money, and professionalism, you can guarantee your application differentiates from other applicants and increase your chances of having your rental application approved.

1. Research and Preparation

Get started with comprehensive research on the rental market and adjacent areas. You can adapt your application and show that you are serious about seeking a place to live by researching rental rates, availability, and trends. You should be aware of the unique needs of landlords to fit your application with their expectations. Examples are credit history and reports, income requirements, and pet limitations. 

First and foremost, gather all relevant documents and information, such as driver’s license or government ID, proof of revenue, renting history, and personal connections. Compile a checklist of these documents and include supplementary evidence, such as letters of reference from former landlords or credentials of good behavior, to show organization and preparedness. 

This devotion and attention to specifics distinguish your rental application from the competition, boosting your chances of acquiring the desired rental unit.

2. Present Rental History

A solid rental history is necessary to obtain a desirable rental unit. Renters who have a track record of responsible tenancy are more attractive to landlords and property managers. To prove your renting history effectively, provide documentation presenting your reliability, honesty, and adherence to lease terms

To give a current and exact depiction of your rental history: provide recent and relevant references, submit a consistent and timely payment history via rent receipts or bank records, demonstrate financial responsibility, and ensure a steady source of income. Put emphasis on positive rental experiences or long-standing tenancies that show respect for the living environment and the ability to keep the property in good condition.

To create a favorable impression of your rental history, give emphasis on the good feedback or compliments you get during these times. By utilizing these tactics, you can offer a convincing rental history to landlords and property managers.

3. Showcase Financial Stability

To make oneself an attractive tenant, you should demonstrate financial stability in your rental application. Tenants who consistently satisfy their monetary obligation and demonstrate appropriate money management are favored by landlords and property managers. 

Provide proof of consistent income with pay stubs and show additional proof of income or assets to illustrate financial stability. This displays fiscal obligation and prioritizes financial commitments.

Revealing financial stability improves your chances of being approved for the rental property, aids in negotiating beneficial lease terms or rates, and cultivates a positive relationship with your landlord. This differentiates you from other possible tenants and strengthens your candidacy.

4. Respond Promptly and Professionally

Responding quickly and professionally indicates reliability, accountability, and respect for the landlord or property manager. Responding to queries as soon as possible illustrates your keenness to the leasing progression and increases your probability of getting the desired residence.

It is advisable to regularly inspect your email inbox, voicemail, and other contact channels. If you expect you will be delayed in responding, please let the other party know as soon as possible and provide an estimated date. Ensure you maintain a professional tone and approach throughout all discussions.

This approach distinguishes you from other applicants who don’t value prompt communication and will be a reflection of your genuine character. It also shows organization and proactiveness, which can create trust and confidence with the landlord or property manager. Showing your landlord that you’re eager to communicate and work together establishes a favorable landlord-tenant connection.

5. Follow Up

Following up on your rental application is significant if you’d like to stand out from the crowd. It reveals your foresight, genuine interest, and determination to acquire the rental unit. 

Express gratitude for the opportunity, ask about the status, and seek more details or documents by sending a kind email or phone call. Maintain a professional tone while being considerate of the landlord’s time.

The advantages of following up include exhibiting desire and dedication, addressing inquiries and concerns, and expressing gratitude for the opportunity to apply. Your application will be far more solid and risk-free if you take a proactive approach.

A convincing application catches the landlord’s attention, leaves a favorable impression, and may even give you leverage to negotiate better lease conditions. This proactive tactic increases your chances of discovering a suitable rental unit and cultivating an excellent landlord-tenant relationship.


Real Property Management Lonestar provides investors in real estate with a wide range of property management services and correct market evaluations of their investment properties. Please contact us or call 210-314-1039 if you’re interested in hearing more about our services.

We are pledged to the letter and spirit of U.S. policy for the achievement of equal housing opportunity throughout the Nation. See Equal Housing Opportunity Statement for more information.

The Neighborly Done Right Promise

The Neighborly Done Right Promise ® delivered by Real Property Management, a proud Neighborly company

When it comes to finding the right property manager for your investment property, you want to know that they stand behind their work and get the job done right – the first time. At Real Property Management we have the expertise, technology, and systems to manage your property the right way. We work hard to optimize your return on investment while preserving your asset and giving you peace of mind. Our highly trained and skilled team works hard so you can be sure your property's management will be Done Right.

Canada excluded. Services performed by independently owned and operated franchises.

See Full Details